Printing is an essential part of most organisations, but without proper oversight, it can quickly become a drain on budgets, resources, and time. Managed Print Services (MPS) provide businesses with the tools and expertise to take control of their printing, reducing unnecessary costs, and improve overall efficiency.

Rather than leaving devices, supplies, and usage unmanaged, MPS offers complete visibility and control, helping you transform printing from a hidden expense into a managed process.

The Challenge of Uncontrolled Printing

Many organisations underestimate just how much they spend on print. From wasted paper and toner to unexpected maintenance bills, unmanaged printing quickly adds up.

Research shows that 33% of organisations mention unmanaged or employee-owned printers as a major security and cost concern, proving that when devices aren’t monitored, both budgets and data are put at risk (Print Security Landscape, 2024).

MPS helps you identify these gaps, implement smarter policies like double-sided or mono default printing, and cut waste.

Greater Security and Compliance

Every printed document is a potential security risk. For businesses handling sensitive information, this is a serious concern. MPS addresses these challenges with features such as:

• Secure Print Release: Jobs are only printed when released by the authorised user.
• User Authentication: Restrict access to sensitive functions or high-cost colour prints.
• Detailed Reporting: Track usage for accountability and compliance with regulations like GDPR.

These risks are real, but with MPS, you gain the policies, monitoring, and protection to prevent costly mistakes.

Boosting Productivity and Sustainability

With MPS, you don’t just save money – you save time. Automated supply replenishment ensures you’ll never run out of toner, while proactive maintenance reduces downtime and keeps devices running smoothly.

At the same time, optimised print environments support sustainability goals by reducing waste, cutting energy consumption, and lowering your carbon footprint. Paper and cardboard account for around 50% of all business waste in the UK, with much of it driven by office printing (BusinessWaste.co.uk). By reducing unnecessary prints, MPS helps businesses shrink their environmental impact.

Seamless Integration with Your Business

Introducing MPS doesn’t mean replacing everything you already have. Solutions can be tailored to your existing devices and workflows, with flexible options to suit all sized organisations. Whether you need clear cost-per-page pricing, automated supply delivery, or full centralised reporting, MPS adapts to your business.

Why Your Business Needs MPS

If you’re looking to:

• Gain visibility over your true print costs.
• Improve security and compliance.
• Reduce waste and support sustainability goals.
• Free up staff time with automated supplies and support.
• Make budgeting easier with predictable monthly costs.

…then MPS is the solution for you!

Take Control of Your Printing with Office Bridge

Managed Print Services turn printing into a controlled, transparent, and efficient part of your business. With Office Bridge, you can access a complete MPS solution for just £40 per month, which includes a free photocopier, automated toner replenishment, and reliable support.

Stop worrying about the hidden costs, wasted paper, and printer downtime. Take control of your printing today and enjoy predictable costs, improved security, and real business savings.